Lisbon Stump Jumpers Member Meeting April 9, 2016
Officers & Board: Dave, Jane, Joe, Cheryl, Rob, Brad, Richard, Dick, Scott, Craig.
Members: Jim, Andre, Vi, Joe, Audrey & son
Treasurers Report: Deposits: $952.60 Expenses: $160.30
• An annual audit requirement of the treasury is included in the new bylaws. Joe W and Joe R will perform the audit the end of June.
Secretary Report: March 9, 2016 reviewed and on web site.
o Current total is still 155 members. Dave had one instance of NHSA duplicating members, and wanting to re-charge the club.
• Numbers from Jane and graphs from Cheryl were reviewed regarding number of members, ratio of single vs. family, email vs. no email and single membership per year. Jane has info back to 2004 when she assumed her membership role, and Cheryl back to 2010. Many people just want a membership, at a club discount, without any participation or information sharing with the club.
Trail Master/Administrator Report
• Summer Grant-In-Aid (SGIA) from the NH Parks and Recreation, Bureau of Trails (BOT) 2016
o Per Rob, he thought there was only money for “emergencies”. After discussion, he will submit some items including purchasing posts for the E911 signs. The signs are due to be delivered this year.
• Dick suggested backing for our yellow signage. These signs will not be accurate once the E911 signs are posted. Our trails will have names, not the “C#” format.)
• Discussed trails that are at the top of the list for this summer: center Landaff – determine if can re-route, trail on Van Fleet – reroute, Cavanaugh – widen the marshy section, Walker hill – piece on Huntington property. Logan had concerns of trees cut on his property.
Vintage Race Treasures’ report
Sponsor income: $12, 750 (excludes $950 credits: including $500 from Varney Smith and
decreases of bills such as trophies, port-a-potty, booklet printing.)
Race Day Income: $ 2853
Expenses: – $ 5582.04
Total income: $ 9445.96 plus a credit of $500 from Varney Smith
Jane and Dave have delivered post race thank-you gifts. A suggestion was made for a $200 gift certificate toward the Mt Washington cruise for Scott & Camilla. In addition to their volunteering, they again donated the food items. This item was not in the above report
Revised by-laws were passed unanimously after (1st/2nd) Joe W & Jim. Dave will have them posted on our web site. The by-laws need to submitted to the Secretary of State with a fee of $25 within 90 days of acceptance. Thanks were given to the input & review by Joe R. We also have to pay for a certified copy of these filed by-laws annually to go the grant-in-aid package.
Vintage Race Sub Committee (Joe, Brad, Allan, Rob, Craig)
Sub-committee building report (Members: Rob, Craig & Derek)
Committee has not met. Rob has information from Kevin Schofield and Ray Lobdell. The proposed site is not in the flood plain. The long term lease of land from Connor’s lapsed in 2014. The contact person for Connor’s is still in China. Rob had an initial design and estimate for a 20×40 foot building for around $12,000. Wall height is 14 feet and roof peak at 19 feet. It would fit groomers and tractor. Includes offset over head doors at each end for the groomers to enter/exit. The drags would not fit and there was discussion of an over-hang. The floor was not definite – discussed footing, monolithic pad and crushed gravel. The Prinoth has metal tracks, so concrete would need to be protected. Per Dave we need to discuss with Lisbon select board regarding moving the tax exempt status from the Presby building to a new building. Dave and Rob will do this. We are a 501C status – volunteer non-profit, not a charity.
Joe W cast one vote for slate of officers: Pres: Cheryl, VP Joe, and Sec – Joe Ransmeier, Tress /Membership–Judy Boulet. Directors: Dave Graham, Allan Boulet, Craig Tetley, Steve Wood. Jim Cyr 2nd Passed unanimously. Officers assume role in fiscal year starting July 1st.
NHSA On-line Membership
o Per Rob (from Evie) there are 77 out of 100 clubs who doing the web based registration from NHSA. Education sessions on the membership software are being planned.
o FYI: Cost per membership web based is, single or family, total of $37.50. LSJ membership is currently $20 single, $25 family. Those on line automatically become members of the NHSA. Only members that choose individually on the LSJ application become individual members. The club pays to be a member. Our club sends $10 of each membership to NHSA when an individual want to becomes an NHSA individual member. Our club receives $25 from NHSA for each membership done on the web based system.
o The conflict forwarded to the Attorney General is still unresolved. NHSA is telling the Attorney General that all NH snowmobile club members are 100% NHSA members. Another clubs member has hired a federal lawyer in case this conflict needs to settled at that level
o FYI: The NHSA website has the on-line process on their main page. Those who choose to have an NHSA membership can print their NHSA voucher stating they are a club member. Samples were available at the meeting.
o Craig discussed an instance of DU-EZ selling him a non-member registration, without asking if he was/wanted to join a club. Craig’s concern was how often this occurred. The OHRV agents get minimal reimbursement for their work. Per Dave, some club purchased devices for the agents so that people could do their own membership sign-up electronically. There was no support for these devices from NHSA.
Currently our club pays $3300/year to NHSA, who purchases insurance from the Allied company. The clubs do not receive any written documentation regarding the insurance. Thirty clubs explored getting insurance with Hadlock Agency. They are quoting $600 per club for liability insurance. The legality of paying NHSA, and not Allied, is a concern, and there is a one million dollar cap payout. Possibly one club could get the payout, and other clubs with claims would get nothing. Brian Hadlock suggested that the LSJ explore becoming a combo club to include ATV’s. That would decrease the cost of insurance by $150. It would also give us the option of more money for GIA projects. Many landowners in other parts of the state have revoked permission of their land when a club became a combo club. We would have to be very specific that ATV’s would still only be allowed on the rail trail system. There is a bill in the senate with incentives for ATV’s – NH bill 1846.
The status of the refund from the Bureau of Trails is still open.
NHSA Annual Meeting
Set for May 21st. NHSA has us with 88 members, which allows us two voting delegates at the annual meeting. Dave wants to attend to vote against the proposal to allow each past NHSA president to be a voting delegate. Rob will be other delegate. Cheryl & Joe would like to attend.
Annual Appreciation Dinner – April 9th – Landaff Town Hall
About 100 invitations were distributed. Had an attendance of 25 which represented about 7 invitations. Chappy had family emergency and Schofield had a call-out. Due to illness the Boulets and Woods had to cancel their RSVP. Meal was appreciated by those in attendance. Thanks to the kitchen crew and donation of pies.
LSJ 50th anniversary
Joe W had list of events. In addition to Rob’s ideas suggested a BBQ (invite all clubs, with minimal cost to cover meal), a blessing of the machines, a night-time parade of machines and an overnight stay. Robs were a membership drive, poker run, dance, picnics, show and shine, raffles, event at Lisbon Lilac event, something to do with OHRV agents. Cheryl will explore a 59th tee shirt – cost of around $15 and a minimum run. Dick would like some with pockets. Most in attendance were satisfied with a tee versus a polo. A color of gold was suggested for the shirt. Jane and Cheryl are exploring items such as hats, pens and mugs. A sample logo was made by Cheryl with no other suggestions.
Green Mountain monogram (GMM) does not make patches, but Embroidery by Everything Personal (EEP) does. EEP made decals and items in the past, but per their software program they do not have our logo on file. Three members responded to the email regarding purchasing a patch for a total of about 10 patches with a cost of close to $10 (only got quote for 20). I cost is closer to $5 on other quotes will purchase some for sale.
Dalton Ridge Runners
They are having a Mother’s Day breakfast fundraiser. As of the meeting there was no information on their website.
Lilac Festival – May 28th
Theme is A Salute to Those Who Serve. Application form for a float is due by May 13th.
• Saturday July 27th as a cook-out.
• We discussed meetings on Saturdays for the next year. While the idea is good, we would have difficulty getting into restaurants. No decision was made. We will explore options for dinner meetings and discuss at the cookout. Tentatively Saturday September 10th would be the first fall meeting.
A table was presented to Jane and Dave as a thank-you for all their years of service.
Respectfully submitted: Cheryl Wiggett Sec.